IT asset disposal register
One row per retired device: asset tag, serial, drive serial, data classification, approval, pickup, method, certificate number, final disposition. The spine of your evidence pack.
Download ExcelFree resources
Free ITAD Templates and Checklists.
Vendor-neutral spreadsheets and checklists for IT disposal: an RFP questionnaire, registers, chain of custody, vendor scoring and audit evidence.
The short answer
These are free, vendor-neutral templates for retiring company IT: an ITAD vendor due-diligence questionnaire for RFIs and RFPs, an IT asset disposal register, a chain of custody log, an ITAD vendor evaluation scorecard, an audit evidence checklist, a laptop pre-disposal checklist and a server decommissioning checklist. Six download without an email; the questionnaire asks for a work email. Adapt them to your policy and use them with any vendor.
Free RFI and RFP template
ITAD vendor due-diligence questionnaire
Thirty-two questions across authorisations, data destruction, chain of custody, documents, payment terms and data protection, with a 0 to 3 scoring guide. Send it to every vendor on your shortlist, PrivAce included.
- Excel, ready to send
- Scoring built in
- Vendor-neutral
Your download is ready.
Download the questionnaire (Excel)Pair it with the vendor evaluation scorecard below to compare your shortlist.
Downloads
Six more templates, free and ungated.
Chain of custody log
Nine custody events per device, a seal register and an exceptions log.
Download ExcelITAD vendor evaluation scorecard
Thirty weighted questions across security, compliance, logistics, value and reporting, with automatic scoring.
Download ExcelAudit evidence checklist
The ten documents an auditor expects to see for IT disposal, with who produces each one and when.
Download PDFLaptop pre-disposal checklist
Release Autopilot, Intune, Apple Business Manager, BIOS and Activation Lock before pickup, so devices keep their value.
Download PDFServer decommissioning checklist
From change approval and backups to drive destruction and rack removal, in the order it should happen.
Download PDFHow to use them
Where to start.
Start with the disposal register. Everything else hangs off it: the custody log records how each row moved, the certificate fills in the destruction column, and the audit checklist tells you when the row is closed.
Pair the templates with the guides: chain of custody, proving data destruction for an audit and choosing a data destruction company.
Questions
Questions, answered.
Yes. All seven are free to use and share. Six download directly; the RFP questionnaire asks for a work email. If you publish them, a link back to this page is appreciated.
Thirty-two questions in eight sections: company structure, authorisations, data destruction, chain of custody, documents and timelines, commercials, data protection and service levels, with a 0 to 3 scoring guide.
No. They are vendor-neutral and work with any ITAD or data destruction provider.
Yes. Change the columns and wording to match your asset register and your disposal policy.
Last reviewed 30 September 2026.
Rather hand the paperwork to someone else?
We document the handover, destroy the data and return the certificates for your file.
